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New York Latin Fashion Week

Effective Date: January 28, 2022

1. Introduction

Welcome to New York Latin Fashion Week ("Company," "we," "us," or "our"). These Terms and Conditions ("Terms") govern your access to and use of our website located at www.newyorkatinfashionweek.com (the "Website") and all related services, events, and programs offered by New York Latin Fashion Week.

By accessing or using our Website and services, you agree to be bound by these Terms. If you do not agree to these Terms, please do not use our Website or services.

2. Description of Services

New York Latin Fashion Week serves as the official global business gateway for Latino fashion brands entering the U.S. and global markets. Our services include, but are not limited to:

• Fashion showcases and runway events

• Networking opportunities for designers, buyers, and industry professionals

• Business development programs for Latin fashion designers

• Marketing and promotional services

• Educational workshops and seminars

• Media exposure and press opportunities

3. Eligibility

To use our services, you must:

• Be at least 18 years of age or the age of majority in your jurisdiction

• Have the legal capacity to enter into binding contracts

• Provide accurate and complete information during registration

• Comply with all applicable laws and regulations

4. Account Registration

Some features of our Website and services may require you to create an account. When registering, you agree to:

• Provide truthful, accurate, and current information

• Maintain the security and confidentiality of your login credentials

• Notify us immediately of any unauthorized use of your account

• Accept responsibility for all activities that occur under your account

We reserve the right to suspend or terminate accounts that violate these Terms.

5. Event Participation

5.1 Designer Participation

Designers wishing to participate in New York Latin Fashion Week events must:

• Submit a complete application by the specified deadline

• Meet all eligibility requirements as outlined in event guidelines

• Pay all applicable fees in a timely manner

• Comply with all event rules, regulations, schedules, fittings, rehearsals, backstage policies, and venue requirements

• Ensure all garments, accessories, and materials are safe and suitable for runway and backstage use

Acceptance into any event is at the sole discretion of New York Latin Fashion Week.

5.2 Model Participation

Models participating in New York Latin Fashion Week events must:

• Complete any required registration, releases, and onboarding by the deadlines provided

• Attend scheduled fittings, rehearsals, call times, and show-day requirements as communicated

• Follow instructions from producers, stage managers, and other authorized staff

• Maintain professional conduct and respect all participants and venue personnel

• Represent that they are physically able to participate and will promptly disclose any limitations that could affect participation

• If under 18, provide written consent from a parent/legal guardian and be accompanied as required by applicable law and venue policies

5.3 Staff, Volunteers, Contractors, and Media Participation

Staff, volunteers, contractors, and approved media must:

• Follow all Company policies, venue rules, safety requirements, and confidentiality instructions

• Wear required credentials and present identification upon request

• Perform assigned duties in a professional manner and refrain from harassment, discrimination, or disruptive behavior

• Not record or photograph restricted areas (including backstage) except where expressly authorized

5.4 Attendee Participation

Attendees must:

• Purchase valid tickets or obtain authorized credentials

• Present valid identification when required

• Follow all venue rules and safety protocols

• Behave in a professional and respectful manner

5.5 Event Changes

We reserve the right to modify, postpone, reschedule, or cancel events due to circumstances beyond our control, including but not limited to force majeure events, venue issues, talent availability, production changes, or safety concerns.

6. Fees, Payments, and Ticket Policy

6.1 Payment Terms

All fees for services, event participation, and tickets must be paid according to the payment terms specified at the time of purchase or registration. Accepted payment methods will be indicated during the checkout process.

6.2 Ticket Policy (All Sales Final; Transfers; Rescheduling)

Unless expressly stated otherwise in writing by New York Latin Fashion Week, all ticket sales are final. Tickets are non-refundable and non-exchangeable, including in cases of no-show, scheduling conflicts, weather, travel issues, or dissatisfaction with the event.

Ticket Transfers. If transfers are permitted for a particular event or ticket type, the ticket holder may transfer the ticket only in accordance with the instructions provided at purchase and subject to any applicable deadlines, verification requirements, and venue rules. We may refuse entry if a ticket is altered, duplicated, purchased from an unauthorized seller, or otherwise appears invalid.

Rescheduled/Postponed Events. If an event is postponed or rescheduled, tickets will generally be honored for the rescheduled date (or as otherwise communicated). If you cannot attend the rescheduled date, we may, in our sole discretion, offer an alternative credit or option where required by law or where specifically stated for that event.

Event Changes. Lineups, designers, programming, venues, seating, and schedules may change without notice. Such changes do not entitle you to a refund.

6.3 Refund Policy (Non-Ticket Services)

Refund eligibility for non-ticket services depends on the specific service or event. Unless otherwise stated:

• Designer participation fees may be partially refundable if cancellation occurs more than 30 days before the event (if permitted by the specific program’s written terms)

• Service fees are non-refundable once services have commenced

Refund requests must be submitted in writing to our contact email.

7. Intellectual Property and Likeness Rights

7.1 Our Intellectual Property (Website and Event Content)

All content on the Website, and all event-related content created by or on behalf of New York Latin Fashion Week (including but not limited to show names, branding, trademarks, logos, stage designs, event formats, photos, videos, recordings, livestreams, audio, graphics, and written materials) is owned by New York Latin Fashion Week or its licensors and is protected by copyright, trademark, and other intellectual property laws.

You may not reproduce, distribute, modify, publicly display, or create derivative works from any such content without our prior written consent.

7.2 Designer Intellectual Property

Designers retain ownership of their original designs and collections. By participating in our events, designers grant New York Latin Fashion Week a non-exclusive, worldwide, royalty-free license to capture, use, reproduce, display, distribute, and publish images, video, and descriptions of their work and runway presentation for promotional, marketing, educational, press, and archival purposes, in any media now known or later developed, without additional approval or compensation (unless otherwise agreed in writing).

7.3 Participant Likeness, Name, and Voice (Models, Designers, Staff, and Attendees)

By attending or participating in any New York Latin Fashion Week event (including rehearsals, fittings, backstage areas, and related activities), you grant New York Latin Fashion Week a non-exclusive, worldwide, royalty-free right to photograph, record, and otherwise capture your name, image, likeness, voice, and appearance, and to use, edit, reproduce, publish, distribute, and display such materials for promotional, marketing, press, social media, and archival purposes in any media, without compensation, to the fullest extent permitted by law.

If you do not wish to be recorded or photographed, you should not enter areas where recording may occur. Certain areas may be recorded at all times.

8. User Conduct

When using our Website and services, you agree not to:

• Violate any applicable laws or regulations

• Infringe upon the intellectual property rights of others

• Submit false, misleading, or fraudulent information

• Harass, threaten, or harm other users or participants

• Interfere with the operation of the Website or services

• Use the Website for unauthorized commercial purposes

• Attempt to gain unauthorized access to our systems

9. Privacy

Your privacy is important to us. This section summarizes how we handle personal data, and our Privacy Policy (if posted) provides more detail. By using our Website and services, you consent to our data practices as described below and in our Privacy Policy.

9.1 Information We Collect

We may collect:

• Contact information (such as name, email, phone number, mailing address)

• Registration and participation details (such as designer applications, model/staff onboarding details, credentials, sizing/fitting information where relevant, and communications)

• Payment-related information (processed by third-party payment processors; we do not store full payment card numbers)

• Website usage data (such as IP address, device identifiers, browser type, and pages visited) through cookies or similar technologies

9.2 How We Use Information

We may use personal information to:

• Provide and administer our Website, events, programs, and services

• Process registrations, applications, credentials, and ticket orders

• Communicate updates, schedules, and important event information

• Provide customer support and respond to inquiries

• Promote and market our events and services (subject to applicable law and your choices)

• Improve our offerings, maintain safety, and prevent fraud or misuse

• Comply with legal obligations and enforce these Terms

9.3 Sharing of Information

We may share information with:

• Service providers who help us operate our business (e.g., ticketing, payment processing, email, analytics, production vendors)

• Venues, security, and event partners as needed to operate events and verify credentials

• Legal or regulatory authorities when required by law, court order, or to protect rights and safety

We do not sell personal information for money.

9.4 Data Security and Retention

We take reasonable administrative, technical, and physical measures to protect personal information. No method of transmission or storage is 100% secure, and we cannot guarantee absolute security. We retain personal information as long as reasonably necessary for the purposes described above, unless a longer retention period is required by law.

9.5 Your Choices

You may opt out of marketing emails by using the unsubscribe link in our messages. You may also contact us to request access, correction, or deletion of your information where applicable, subject to legal limitations.

10. Disclaimer of Warranties

THE WEBSITE AND SERVICES ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

We do not warrant that the Website will be uninterrupted, error-free, or free of viruses or other harmful components.

11. Limitation of Liability (Including Personal Injury and Property)

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, NEW YORK LATIN FASHION WEEK AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES ARISING OUT OF OR RELATED TO YOUR USE OF THE WEBSITE OR SERVICES.

PERSONAL INJURY AND PROPERTY. TO THE FULLEST EXTENT PERMITTED BY LAW, YOU UNDERSTAND AND AGREE THAT ATTENDING OR PARTICIPATING IN EVENTS (INCLUDING TRAVEL TO/FROM THE VENUE, BACKSTAGE ACCESS, RUNWAY ACTIVITIES, AND RELATED PROGRAMMING) INVOLVES INHERENT RISKS. NEW YORK LATIN FASHION WEEK IS NOT RESPONSIBLE OR LIABLE FOR ANY PERSONAL INJURY, ILLNESS, ALLERGIC REACTION, DAMAGE, THEFT, OR LOSS OF PROPERTY THAT MAY OCCUR IN CONNECTION WITH YOUR ATTENDANCE OR PARTICIPATION, EXCEPT TO THE EXTENT CAUSED BY OUR GROSS NEGLIGENCE OR WILLFUL MISCONDUCT WHERE SUCH LIMITATION IS NOT PERMITTED BY LAW.

OUR TOTAL LIABILITY FOR ANY CLAIMS ARISING FROM THESE TERMS OR YOUR USE OF OUR SERVICES SHALL NOT EXCEED THE AMOUNT YOU PAID TO US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.

12. Indemnification

You agree to indemnify, defend, and hold harmless New York Latin Fashion Week and its officers, directors, employees, agents, and affiliates from and against any claims, liabilities, damages, losses, costs, and expenses (including reasonable attorneys' fees) arising out of or related to:

• Your use of the Website or services

• Your violation of these Terms

• Your violation of any rights of a third party

• Any content you submit or share through our services

13. Third-Party Links

Our Website may contain links to third-party websites or services. We are not responsible for the content, privacy practices, or terms of any third-party sites. Your use of third-party websites is at your own risk.

14. Termination

We reserve the right to suspend or terminate your access to the Website and services at any time, with or without cause, and with or without notice. Upon termination, your right to use our services will immediately cease.

15. Governing Law and Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of the State of New York, United States, without regard to its conflict of law provisions.

Any disputes arising from these Terms or your use of our services shall be resolved through binding arbitration in New York, New York, in accordance with the rules of the American Arbitration Association. You waive any right to participate in a class action lawsuit or class-wide arbitration.

16. Modifications to Terms

We reserve the right to modify these Terms at any time. Changes will be effective immediately upon posting to the Website. Your continued use of the Website or services after any changes constitutes your acceptance of the revised Terms.

We encourage you to review these Terms periodically for updates.

17. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

18. Entire Agreement

These Terms, together with our Privacy Policy and any other agreements referenced herein, constitute the entire agreement between you and New York Latin Fashion Week regarding your use of the Website and services.

19. Contact Information

If you have any questions about these Terms, please contact us at:

New York Latin Fashion Week

Website: www.newyorkatinfashionweek.com

Email: legal@newyorkatinfashionweek.com